Tag Archives: Consultation

DCC extends 2GP further submissions period

Dunedin City Council has extended the Further Submissions period for the second generation district plan (2GP) to Thursday, 3 March 2016 at 5pm.

All members of the public are eligible to make submissions on the Summary of Decisions Requested to the proposed 2GP.

[screenshot – click to enlarge]

DCC 2GP Update 17.2.16 - Further submissions period extended to 3 March 2016

██ DCC 2GP Index Page at https://2gp.dunedin.govt.nz/2gp/index.html

██ Have Your Say at https://2gp.dunedin.govt.nz/2gp/submissions.html

██ Search for Summaries of Decisions Requested and Submissions at https://2gp.dunedin.govt.nz/submit/PublicSubmissionSearch.aspx

Related Posts and Comments:
● 16.2.16 DCC: 2GP further submissions [consultation software with bug?]
8.2.16 DCC 2GP further submissions [update]
4.2.16 2GP commissioner appears to tell Council outcome before hearings…
3.2.16 DCC 2GP Hearings Panel
22.12.15 DCC consultation warped | inaccessible Proposed 2GP ‘eplan’
9.12.15 Otago Regional Council hammers DCC’s proposed 2GP
19.11.15 DCC Conditions: Extensions for public submissions (2GP)
19.11.15 DCC Proposed 2GP ridiculousness: formatting + plan content
16.11.15 DCC operating deficit $1M worse than budget
11.11.15 Letter to DCC chief executive re extension for public submissions…
9.11.15 Letter to DCC chief executive re Proposed 2GP hearings panel
24.10.15 DCC and the AWFUL 2GP ‘threat of THREATS’
12.10.15 DCC Proposed 2GP (district plan) —DEFEND YOUR PROPERTY
3.10.15 DCC: Public Notice Draft 2GP + “Community Presentations”
3.10.15 DCC appointees to draft 2GP panel #greenasgrass #infatuation
2.10.15 DCC Draft 2GP hearings panel lacks FULL INDEPENDENCE
30.10.15 DCC 2GP molasses and the dreadful shooflies (You)
28.9.15 Message to DCC: The People can’t deal with your 2GP documentation…
26.9.15 DCC: Proposed 2GP to line pockets of cowboy developers #FIGHTDIRTY

Posted by Elizabeth Kerr

13 Comments

Filed under Business, Climate change, DCC, Democracy, District Plan, Dunedin, Economics, Geography, Infrastructure, New Zealand, People, Politics, Project management, Proposed 2GP, Resource management, Town planning, Travesty, Urban design

DCC: 2GP further submissions [consultation software with bug?]

Copy of DCC internal correspondence received.
Tue, 16 Feb 2016 at 7:01 a.m.

On 12/02/16 4:53 pm, “Simon Pickford” wrote:

Good afternoon,

A quick update on the 2GP: we have found a technical issue with the reports that were produced in response to the submissions on the 2GP. As a result the reports need to be reissued and this means that we are outside the 10 day minimum statutory period of the current consultation and will have to re-notify.

We are assessing whether there will be an impact on the timing of the 2GP hearings and the remaining consultation process, but it will require us to re-advertise our consultation period. We are updating the website and making sure the necessary adverts are in place.

Regards

Simon

Simon Pickford
General Manager Services and Development
Dunedin City Council

****

I forwarded this yesterday without knowledge of Mr Pickford’s email:

From: Elizabeth Kerr
Sent: Monday, 15 February 2016 10:51 p.m.
To: Simon Pickford; Sandy Graham; Sue Bidrose
Subject: FW: Public Notice for the Summary of Decisions Requested

Dear All

I received the below DCC email on 5 February, and was prepared to make a further submission before the closing date of 26 February 2016.

Today, confusion at the DCC website with regards to further submissions – given two updates provided.

The first said, in effect, that the closing date for further submissions would be put back [because of an internal stuff up] and the new closing date was going to be publicly notified. [I didn’t make a screenshot of the message]

This was followed by another, replacing the first, which said:

Error in Summary of Decisions Requested reports
12/02/2016
The Summary of Decisions Requested reports have been temporarily withdrawn from the website due to a technical error in exporting data. In the interim please use the search function on the Search the Submissions page to view the correct Summary of Decisions Requested. Updated Summary of Decisions Requested reports will be distributed online and to libraries as soon as practically possible.

This last made no reference to public notification of an extended closing date for further submissions.

Given the date of issue was 12/02/2016 this suggests that by now all submitters should have been emailed individually about something having gone wrong with the process and to await further information from DCC.

I hope the technical error which affects all those making further submissions is properly recognised and a public notice will be issued that extends the closing date for submissions.

Otherwise I imagine the Council will leave itself open to challenge.

Please could someone clarify how the process is to presume, and accurately.

Kind regards

Elizabeth Kerr

From: Teresa Gutteridge
Sent: Friday, 5 February 2016 3:28 p.m.
To: Elizabeth Kerr
Subject: Public Notice for the Summary of Decisions Requested

Dear Elizabeth Kerr
Dear Submitter,
Please see the public notice for the Summary of Decisions Requested for the Proposed Second Generation Dunedin City District Plan below.
It would be appreciated if you contacted the 2GP Team at the times and through the options laid out in the public notice rather than by responding to this email.
Yours Sincerely

Anna Johnson
City Development Manager

DCC Summary of Decisions Requested 5.2.16 Public Notice

[ends]

██ DCC 2GP Index Page at https://2gp.dunedin.govt.nz/2gp/index.html

Related Posts and Comments:
8.2.16 DCC 2GP further submissions [update]
4.2.16 2GP commissioner appears to tell Council outcome before hearings…
3.2.16 DCC 2GP Hearings Panel
22.12.15 DCC consultation warped | inaccessible Proposed 2GP ‘eplan’
9.12.15 Otago Regional Council hammers DCC’s proposed 2GP
19.11.15 DCC Conditions: Extensions for public submissions (2GP)
19.11.15 DCC Proposed 2GP ridiculousness: formatting + plan content
16.11.15 DCC operating deficit $1M worse than budget
11.11.15 Letter to DCC chief executive re extension for public submissions…
9.11.15 Letter to DCC chief executive re Proposed 2GP hearings panel
24.10.15 DCC and the AWFUL 2GP ‘threat of THREATS’
12.10.15 DCC Proposed 2GP (district plan) —DEFEND YOUR PROPERTY
3.10.15 DCC: Public Notice Draft 2GP + “Community Presentations”
3.10.15 DCC appointees to draft 2GP panel #greenasgrass #infatuation
2.10.15 DCC Draft 2GP hearings panel lacks FULL INDEPENDENCE
30.10.15 DCC 2GP molasses and the dreadful shooflies (You)
28.9.15 Message to DCC: The People can’t deal with your 2GP documentation…
26.9.15 DCC: Proposed 2GP to line pockets of cowboy developers #FIGHTDIRTY

Posted by Elizabeth Kerr

7 Comments

Filed under Business, DCC, Democracy, District Plan, Dunedin, Economics, Name, New Zealand, People, Politics, Project management, Proposed 2GP, Resource management, Town planning, Travesty, Urban design

DCC 2GP further submissions [update]

Updated post
Mon, 15 Feb 2016 at 5:36 p.m. Last updated 10:59 p.m.

Two updates were issued today by DCC on the 2GP further submission process.

In the first, DCC said it had withdrawn the 2GP Summary of Decisions, and the closing date for further submissions would be put back and publicly notified.

The second update made no reference to the closing date or public notification:

DCC says: Error in Summary of Decisions Requested reports
12/02/2016
The Summary of Decisions Requested reports have been temporarily withdrawn from the website due to a technical error in exporting data. In the interim please use the search function on the Search the Submissions page to view the correct Summary of Decisions Requested. Updated Summary of Decisions Requested reports will be distributed online and to libraries as soon as practically possible.

Awaiting clarification and advice from DCC.

2GP logo 2Have your say
IGNORE THIS DATE – The Further submission period is open from Wednesday, 10 February to Friday, 26 February.

What can a further submission cover?
A further submission can only be made in support or opposition to a point raised in an original submission on the 2GP.

Who can make a further submission?
The RMA limits who can make further submissions to:
● any person representing a relevant aspect of the public interest
● any person that has an interest in the proposed plan greater than the interest that the general public has
● the local authority (the Dunedin City Council).

It provides an opportunity for people who may be affected by an original submission to have their views considered. You do not have to have made an original submission to participate. If you have made an original submission you do not need to repeat submission points made in that submission as they will already be considered.

Summary of decisions requested
The Summaries of Decisions Requested are a concise summary of the decisions requested in the submissions on the 2GP which closed on 24 November 2015. It is not the full or exact content of submissions. It is prepared to enable the further submission process which is set out in Schedule 1 of the RMA.

█ The Summary of Decisions Requested and copies of all submissions will be available from midday Tuesday, 9 February.

Hard copies of the Summary of Decisions Requested reports will also be available for inspection at:
● 2GP drop-in centre, 11 George Street, Dunedin, 10am to 3pm, Monday to Friday
● public libraries and/or service centres at Dunedin, Middlemarch, Mosgiel, Port Chalmers, Blueskin Bay (Waitati) and Waikouaiti.

Submissions Map
The submissions map indicates the spatial location of submissions seeking a change to the proposed zoning (management zones only not overlay zones), new heritage precincts, or changes to scheduled items. It reflects the information in the submission point address field of the Summary of Decisions Requested reports. Through pop-ups, the map provides links to relevant submissions.

DISCLAIMER: This map has been prepared as an aid for people wanting to understand the scope of submissions related to an area. The accuracy and completeness of this information is not guaranteed and people should read original submissions. In some cases, the information contained in submissions was not detailed enough to accurately map the scope of the submission. In these cases, the mapping has been either omitted or approximated where possible.

How do I make a further submission?

Online submissions
The RMA requires further submissions to be in a prescribed form (Form 6). An easy way to make a submission is using the 2GP on-line submission system, which ensures submissions are in the prescribed form and allows you to link to specific submission points

Other ways to make a submission
Hard copies of the submission form and submission guidelines can be downloaded below or paper copies can be picked up at the 2GP drop-in centre or from the DCC Customer Services Agency located on the ground floor of the Civic Centre at 50 The Octagon, Dunedin.

For written submissions
Post to: Further submission on Proposed Second Generation Dunedin City District Plan, Dunedin City Council, PO Box 5045, Dunedin 9058

Deliver to: Customer Services Agency, Dunedin City Council, Ground Floor, 50 The Octagon, Dunedin

Email to: districtplan @ dcc.govt.nz

Serving a copy of further submissions on submitters
IMPORTANT: Any person making a further submission must serve a copy of that further submission on the person who made the original submission no later than five working days after lodging the further submission with the DCC. A copy of the addresses for service for all submitters is provided in the Submitter Details Report.

DCC 2GP Have Your Say Page
DCC 2GP Index Page

Posted by Elizabeth Kerr

█ For more at What if? Dunedin, enter the term *2gp* in the search box at right.

10 Comments

Filed under Architecture, Business, Climate change, Construction, Cycle network, DCC, Democracy, Design, District Plan, Dunedin, Economics, Geography, Heritage, Infrastructure, New Zealand, NZTA, People, Pet projects, Politics, Project management, Property, Proposed 2GP, Resource management, Site, South Dunedin, Tourism, Town planning, Transportation, Urban design

DCC consultation warped | inaccessible Proposed 2GP ‘eplan’

ODT Online 9.12.15 [screenshot] Link

Hilary Calvert - Sharing fair and expert information among all (ODT 9.12.15)

ODT 21.12.15 (page 8)

ODT 21.12.15 Letter to editor Pope p8 (1)

RECENT CORRESPONDENCE

From: Simon Pickford
Sent: Friday, 18 December 2015 5:40 p.m.
To: Elizabeth Kerr
Subject: RE: Proposed 2GP – closing date for submissions

Hello Elizabeth,

Sue has asked me to email you with regard to the eplan format concerns you raise below. Apologies for the delay – we thought a response had already been sent to you have realised now this is not the case.

The eplan is effectively no different from a plan produced in word processing software (like Microsoft Word which was used for the current District Plan). It has the same ability to be printed and annotated by users.. While we do not offer print out of the whole plan, we are providing hard copies of sections on request.

The strength of the eplan format is making it easier to allow cross linking between plan provisions to locational information (e.g. search plan from property address), which will be added after the plan is finalised. It does not diminish its usability in print form.

The software used to produce our 2GP in the same system that has been used for the Auckland and Christchurch plans and is being used other councils who are currently working on their 2GPs. It is the new ‘norm’ for plan writing in New Zealand.

We have reviewed other District Plans and have found the 2GP is not longer than average. For example, Queenstown’s Residential Section has 68 pages, Christchurch’s has 180 and Dunedin’s has 87.

Much of the increased length from the current district plan is due to better cross-referencing between sections. The plan easier to use because it reduces the need to search through the whole plan to see what is relevant to a particular proposal in a particular location (which has involved more repetition of content rather than new content). This means that most people will need to look at fewer parts of the plan.

We have received positive feedback from planning professionals who work across several Council’s plans. The feedback is that the 2GP is well structured and easy to use. However, we accept it does take some time to get used to.

In additional to providing detailed help information on the website (see guide to the structure of the plan and how to videos) we provide one –on-one assistance to people to help them understand the new plan and most people seem very pleased with the level of help we are offering. We have helped over 1100 people in this way (often with multiple contacts). We invite you to come and see us for more help if you still require it.

Regards

Simon

[Simon Pickford, DCC General Manager Services and Development]

———————————————

From: Elizabeth Kerr
Sent: Thursday, 19 November 2015 5:12 p.m.
To: Vivienne Harvey; Simon Pickford; Sue Bidrose
Cc: Elizabeth Kerr
Subject: FW: Proposed 2GP – closing date for submissions

Dear Vivienne, Simon and Sue

Thanks for reply in advance of the public notice at the DCC website today, also appearing Saturday in the local newspaper.

For your information I’m not representing anyone other than myself in addressing letters to the Chief Executive on matters to do with the Proposed 2GP. In my letter (below) I reference need for extension as would apply to “the community” (meaning interested public) as a whole.

The RMA does not mention an ePlan.

The DCC ePLan (1600 pages) launched at us, as we’re well aware, is a horror to deal with for many.

In this regard the RMA requirement of 40 working days scarcely seems fair or practical. Months ahead of ‘back and forth’ through appeals with some parties will, I suggest, place ‘workability’ in sharper relief for the city council. I look forward to what unfolds.

I appreciate your clarification provided for submitters around extensions. This is proactive.

Sincere regards

Elizabeth Kerr

———————————————

From: Vivienne Harvey
Sent: Thursday, 19 November 2015 3:32 p.m.
To: Elizabeth Kerr
Subject: RE: Proposed 2GP – closing date for submissions

Dear Elizabeth

Please find attached a response to your email to the CEO.

Regards
Vivienne

Vivienne Harvey
PA to the Chief Executive Officer
Dunedin City Council

———————————————

From: Elizabeth Kerr
Sent: 11 November 2015 5:41 p.m.
To: Sue Bidrose
Cc: Elizabeth Kerr
Subject: Proposed 2GP – closing date for submissions

Attention:

Sue Bidrose
Chief Executive, Dunedin City Council

Dear Sue

RE Extension for submissions on Proposed 2GP

I note the closing date for public submissions has been set as Tuesday, 24 November 2015.

Due to the length (1600 pages) and comprehensive nature of the planning document (by ePlan), in that it no longer resembles the current Dunedin City District Plan at all, I request that the closing date for public submissions is extended into the 2016 new year.

This will allow the community to consult itself, the city council, and experts where need, more fairly and comprehensively than has been possible in the time since notification on Saturday, 26 September 2015.

It’s of collective mutual interest to enhance and facilitate the public’s understanding of the document and its likely effect(s) on physical, cultural and political determinants for sustainable management of our environment and resources. This means allowing more time for initial submissions.

Sincere regards

Elizabeth Kerr

█ For more enter the term *2gp* in the search box at right.

Posted by Elizabeth Kerr

2 Comments

Filed under Business, Climate change, Construction, Cycle network, DCC, Democracy, Design, District Plan, Dunedin, Economics, Geography, Heritage, Infrastructure, LGNZ, Name, New Zealand, OAG, Ombudsman, People, Politics, Project management, Property, Proposed 2GP, Resource management, Site, Tourism, Town planning, Transportation, Urban design, What stadium

DCC staff numbers, trending down

DCClogo_landscape (1)

The council’s total staff count [was] down from 710 full-time equivalents (FTEs) in 2011 to 644 by October last year.

### ODT Online Thu, 7 May 2015
Council plans put IT jobs under cloud
By Chris Morris
Up to 15 jobs are under a cloud as the Dunedin City Council considers outsourcing part of its information technology department. Council chief executive Dr Sue Bidrose yesterday confirmed consultation had begun with staff over the organisational review, which “changes a number of positions” within the council’s ICT department.
Read more

The latest proposed changes formed part of the council’s new ICT plan 2015-19 adopted in March. (ODT)

Dunedin Digital Strategy (PDF, 2.1 MB)
This is the city’s first Digital Strategy. It has been created through community consultation, research and with guidance from a Digital Strategy Steering Team.

Posted by Elizabeth Kerr

37 Comments

Filed under Business, Citifleet, DCC, Delta, Democracy, Economics, Media, Name, New Zealand, OAG, People, Police, Politics, Project management, Property, SFO, Site, What stadium

DCC: Consulting the Community

DCC (draft) Significance and Engagement Policy (1)Consultation: ‘a decorative process to legitimise a predetermined set of actions’*

The Dunedin City Council’s consultation processes, can they get any worse?
We’re a heavily indebted Community because of lack of meaningful ‘stadium consultation’ and that period of unfettered capital spending during Jim Harland’s reign as chief executive. More of same, Dave Cull’s two-term mayoralty is spendthrift. Feedback through The People’s Panel seems to be misused (a facile process able to be manipulated by council-affiliated lobby groups). Resource consents that set precedents in zones and across the greater city go non-notified. Changes to city parking and the intrusion of cycleways continue to show abysmal council bulldozing. Don’t mention hazard area maps (especially the red bits). Or the current urban design initiatives led by a minority interest. The list goes on…. City finances are less than transparent; council accountability remains fully in question. There’s every instance of major fraud within council activities that won’t be adequately reported or prosecuted – solid evidence is ignored (meanwhile elected representatives and senior management maintain positions and high salaries). In this toxic environment, how much consultation can this Community stand? – why should we write screeds and screeds to Council or attend workshops and hearings, there are much better ways to spend our restricted free time. Because, we can’t trust our leaders. We endeavour then to provide feedback on a limited case by case basis —knowing we’ll be disenfranchised if we refuse to tow the line or not agree with Council’s predetermined actions. Consultation? Yeah right. Hire a Queen’s Counsel instead. [make that a team of QCs] And the Mayor speaks of vitriole.

A draft Significance and Engagement Policy has been developed by the Dunedin City Council to meet the requirements of the Local Government Act 2002. The draft Policy provides a framework for determining the significance of decisions; and when and how the community can expect to be involved in the Council’s decision-making.

The draft Policy is based on good practice guidance from SOLGM, and incorporates feedback from Councillors, Council departments and the community. This report seeks approval of the draft Policy for consultation and community feedback.

Report – CEC – 13/10/2014 (PDF, 1.6 MB)
Draft Significance and Engagement Policy

****

### ODT Online Mon, 13 Oct 2014
Focus on consultation
By Debbie Porteous
The Dunedin City Council is to consult the community on how it consults the community. A draft “significance and engagement policy” will be considered by councillors at the community and environment committee meeting today. If the draft policy is approved, the community will be asked for feedback on the draft.
Read more

Posted by Elizabeth Kerr

*When Bad Consultation Leads to Bad Policy by David Crosbie
Posted: Monday, November 21, 2011 – 10:50
Governments around Australia need to really listen to their constituents, and ensure that ‘consultation’ doesn’t become a decorative process to legitimise a predetermined set of actions, says CEO of the Community Council for Australia, David Crosbie. This article is taken from the CSI Blog.
– See more at http://www.probonoaustralia.com.au/news/2011/11/when-bad-consultation-leads-bad-policy#sthash.oW25tTXe.dpuf

The Centre for Social Impact (CSI) at the University of New South Wales brings together the business, government, philanthropic and third (Not for Profit) sectors, in a collaborative effort to build community capacity and facilitate social innovation.

28 Comments

Filed under Business, DCC, Democracy, Media, New Zealand, People, Pics, Politics, Project management, What stadium

DCC: Councillors delegated street furniture decisions to staff

Peter Entwisle says “some principles need teasing out: CONTEXT, AUTHENTICITY, FLEXIBILITY and TRUE EXCEPTIONALITY”

Bike stand hair comb [transpressnz.blogspot.com] 1[transpressnz.blogspot.com]

### ODT Online Mon, 11 Nov 2013
Opinion
Rearranging the street furniture
By Peter Entwisle
Dunedin is adopting a new generation of street furniture. It’s happened before with varying results and we should try to do better this time.
Read more

Dunedin City Council – Media Release
Free Parking – for Cycles

This item was published on 19 Jun 2012.
The rollout of 56 new cycle stands around the city is almost complete. The sites are high demand and high profile areas that were identified in consultation with community boards and cycling groups.
There are two types of stand – 46 basic U-shaped stainless steel stands, and two sets of five stands that, when installed, spell ‘cycle’. The stands were designed in-house and manufactured by local business Identimark with some parts of the manufacturing process undertaken in Auckland.
Read more

16.7.11 ODT More cyclists than a year ago: survey
Dunedin will spend $20,000 on 70 cycle stands for central city sites over the next two years.

Bicycle Management
Dunedin City Council: Cycle stands, hitching rails and facilities
http://www.dunedin.govt.nz/services/cycling/cycle-stands

University of Otago, Property Services: Cycling & Cycle Racks
http://www.propserv.otago.ac.nz/services/parkingcyclerack.html

Related Posts and Comments:
8.11.13 Dunedin Separated Cycle Lane Proposal
5.11.13 DCC, NZTA: Cycle lanes controversy
19.10.13 Cycle lobby games and media tilts
24.9.13 Mediocrity and lack of critical awareness at DCC [council reports]
8.7.13 Bloody $tupid cycleways and Cull’s electioneering . . . [route maps]
28.3.13 DCC DAP 2013/14: Portobello Harington Point Road Improvements
26.2.13 DCC binge spending alert: Proposed South Dunedin cycle network
22.2.13 DCC: Council meeting agenda and reports for 25 February 2013
31.1.13 Who? 2010 electioneering
21.11.12 Safe cycling -Cr Fliss Butcher

Posted by Elizabeth Kerr

7 Comments

Filed under Architecture, Business, Construction, DCC, Design, Economics, Heritage, Media, Name, NZTA, People, Politics, Project management, Property, Site, Tourism, Town planning, Urban design