Copy of DCC internal correspondence received.
Tue, 16 Feb 2016 at 7:01 a.m.
On 12/02/16 4:53 pm, “Simon Pickford” wrote:
A quick update on the 2GP: we have found a technical issue with the reports that were produced in response to the submissions on the 2GP. As a result the reports need to be reissued and this means that we are outside the 10 day minimum statutory period of the current consultation and will have to re-notify.
We are assessing whether there will be an impact on the timing of the 2GP hearings and the remaining consultation process, but it will require us to re-advertise our consultation period. We are updating the website and making sure the necessary adverts are in place.
General Manager Services and Development
Dunedin City Council
I forwarded this yesterday without knowledge of Mr Pickford’s email:
From: Elizabeth Kerr
Sent: Monday, 15 February 2016 10:51 p.m.
To: Simon Pickford; Sandy Graham; Sue Bidrose
Subject: FW: Public Notice for the Summary of Decisions Requested
I received the below DCC email on 5 February, and was prepared to make a further submission before the closing date of 26 February 2016.
Today, confusion at the DCC website with regards to further submissions – given two updates provided.
The first said, in effect, that the closing date for further submissions would be put back [because of an internal stuff up] and the new closing date was going to be publicly notified. [I didn’t make a screenshot of the message]
This was followed by another, replacing the first, which said:
Error in Summary of Decisions Requested reports
The Summary of Decisions Requested reports have been temporarily withdrawn from the website due to a technical error in exporting data. In the interim please use the search function on the Search the Submissions page to view the correct Summary of Decisions Requested. Updated Summary of Decisions Requested reports will be distributed online and to libraries as soon as practically possible.
This last made no reference to public notification of an extended closing date for further submissions.
Given the date of issue was 12/02/2016 this suggests that by now all submitters should have been emailed individually about something having gone wrong with the process and to await further information from DCC.
I hope the technical error which affects all those making further submissions is properly recognised and a public notice will be issued that extends the closing date for submissions.
Otherwise I imagine the Council will leave itself open to challenge.
Please could someone clarify how the process is to presume, and accurately.
From: Teresa Gutteridge
Sent: Friday, 5 February 2016 3:28 p.m.
To: Elizabeth Kerr
Subject: Public Notice for the Summary of Decisions Requested
Dear Elizabeth Kerr
Please see the public notice for the Summary of Decisions Requested for the Proposed Second Generation Dunedin City District Plan below.
It would be appreciated if you contacted the 2GP Team at the times and through the options laid out in the public notice rather than by responding to this email.
City Development Manager
██ DCC 2GP Index Page at https://2gp.dunedin.govt.nz/2gp/index.html
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Posted by Elizabeth Kerr