Daily Archives: July 9, 2015

DCC: Council-owned CST files whereabouts not declared

Updated post Fri, 10 Jul 2015 at 1:22 p.m.

Received from Bev Butler
Thu, 9 Jul 2015 at 12:32 p.m.

From: Bev Butler
Sent: Wednesday, 1 July 2015 1:46 p.m.
To: Sandy Graham [DCC]; Grace Ockwell [DCC]
Subject: LGOIMA Request: Whereabouts of secure storage facility?

Wednesday 1 July 2015

Dear Sandy and Grace

It was recently stated in the media that the DCC/CST documents were stored in a “secure storage facility”.
Also on Monday 29 June 2015, the CST stated:
“The CST advise that there is no charge for the storage and as such, there is no invoice.”

I request the location where these documents were stored, the type of “secure storage facility” and on what date the documents were taken to the secure storage facility.

Thank you.
Kind Regards
Bev

From: Sandy Graham [DCC]
To: Bev Butler
CC: Grace Ockwell [DCC]
Subject: RE: LGOIMA Request: Whereabouts of secure storage facility?
Date: Wed, 8 Jul 2015 22:14:28 +0000

Dear Bev

I refer for your request for information about the CST secure storage facility where you asked the following questions:.
Where are the documents stored?
What type of secure storage facility it is?
What date were the documents taken to the facility?

I provide answers to these questions as follows:

The location of the secure storage facility is withheld pursuant to s7(2)(b)(ii) of LGOIMA to avoid prejudicing the commercial position of the person who is subject of the information and pursuant to s7(2)(f)(ii) of LGOIMA to enable the effective conduct of public affairs by protecting officers and persons from improper pressure or harassment.

The facility is a commercial storage facility. I have already advised that it is not EziStor. Any further details that may identify the facility are however withheld pursuant to s7(2)(b)(ii) of LGOIMA to avoid prejudicing the commercial position of the person who is subject of the information and pursuant to s7(2)(f)(ii) of LGOIMA to enable the effective conduct of public affairs by protecting officers and persons from improper pressure or harassment.

The CST are unable to confirm when the documents were shifted to the storage facility. The person who can confirm this is now resident in Australia. Attempts were made to contact her but she is hospitalised, recovering from a serious illness and was unable to provide the information. Your request is therefore technically declined pursuant to s17(g) of LGOIMA as the information requested is not held.

As we have withheld information you are entitled to a review of our decisions by the Office of the Ombudsman.

Regards
Sandy

From: Bev Butler
To: Sandy Graham [DCC]
CC: Grace Ockwell [DCC]
Subject: RE: LGOIMA Request: Whereabouts of secure storage facility?/Clarification
Date: Thu, 9 Jul 2015 14:15:33 +1200

Dear Sandy and Grace

Appreciate clarification before contacting Ombudsman.
In the response it states:
“The CST are unable to confirm when the documents were shifted to the storage facility. The person who can confirm this is now resident in Australia.”
Given the statement above which implies that there is only one person in the world who knows when the documents were moved, is it correct to assume the documents were moved by the “sick lady” without the permission of the CST?
Is it also correct to assume the documents were placed in the secure storage facility without the knowledge of the secure storage facility’s owner, given the “sick lady” in Australia is the only person who knows when the documents were stored there?

Kind Regards
Bev

From: Sandy Graham [DCC]
To: Bev Butler
CC: Grace Ockwell [DCC]
Subject: RE: LGOIMA Request: Whereabouts of secure storage facility?/Clarification
Date: Thu, 9 Jul 2015 21:42:53 +0000

Dear Bev

Your assumptions are incorrect.

Regards
Sandy

Related Posts and Comments:
27.6.15 Ratepayer boxes #saga
20.6.15 DCC / CST document scramble #LGOIMA

Posted by Elizabeth Kerr

15 Comments

Filed under Business, Construction, CST, DCC, Democracy, DVML, Economics, Name, New Zealand, OAG, People, Politics, Project management, Property, Site, Sport, Stadiums